Dear members and parents of members

Re Annual General Meeting of Elmbridge Canoe Club

to be held at 11:00 am on Saturday 12th November 2016
You are invited to the Annual General Meeting of Elmbridge Canoe Club which is to be held at 11:00 am on Saturday 12th November at  Elmbridge Canoe Club, Dorney Gardens, Walton Lane,Weybridge, Surrey KT13 8LU

The draft agenda for the meeting is
1 Apologies for absence
2 Approval of minutes of the AGM held on the 14th November 2015
3 Matters arising from the minutes
4 Chairman’s report
5 Treasurer’s report
6 Appointment of auditor
7 Chief coach’s report
8 Election of committee members
9 Election of officer
10 Changes to the Constitution
11 Any other business
Re Item 8 The Committee is made up of a maximum of ten members, although additional members can be co-opted onto the committee as required. At present we have a committee of 9.  Members are elected for a period of three years. We currently have 1 members who has completed her three years, of which she is happy to continue for a further three years. In addition one other members of the committee wishes to resign so we have one vacancy on the committee.  Nominations will be taken at the meeting to fill the vacancy.
Re Item 9 The Chairman, Secretary and Treasurer are elected each year. The Chairman and Treasurer are willing to stand again next year, the Secretary is resigning. Nominations for any of the three positions should be submitted before the 1st November to me by e-mail, or in writing to the above address. Each nomination should have the support of one other member.
Re item 10 If you would like to raise an item of any other business to be discussed at the meeting please let me know by e-mail-  or in writing to the above address, before the 1st November.
Yours faithfully

Ivan Lawler