Dear members and parents of members

Re Annual General Meeting of Elmbridge Canoe Club

to be held at 11:00 am on Saturday 14th November 2015

 

You are invited to the Annual General Meeting of Elmbridge Canoe Club which is to be held at 11:00 am on Saturday 14th November at  Elmbridge Canoe Club, Dorney Gardens, Walton Lane,Weybridge, Surrey KT13 8LU

The draft agenda for the meeting is

1 Apologies for absence

2 Approval of minutes of the AGM held on the 15th November 2014

3 Matters arising from the minutes

4 Chairman’s report

5 Treasurer’s report

6 Appointment of auditor

7 Chief coach’s report

8 Election of committee members

9 Election of officer

10 Changes to the Constitution

11 Any other business

Re Item 8 The Committee is made up of a maximum of ten members, although additional members can be co-opted onto the committee as required. At present we have a committee of 12.  Members are elected for a period of three years. We currently have 4 members who have completed their three years, two of which are happy to continue for a further three years. In addition two other members of the committee wish to resign so we have four vacancies on the committee.  Nominations will be taken at the meeting to fill the four vacancies.

Re Item 9 The Chairman, Secretary and Treasurer are elected each year. They are all willing to stand again next year. Nominations for any of the three positions should be submitted before the 1st November to me by e-mail, or in writing to the above address. Each nomination should have the support of one other member.

Re item 10 If you would like to raise an item of any other business to be discussed at the meeting please let me know by e-mail- sales@ultimatekayaks.co.uk  or in writing to the above address, before the 1st November.

Yours faithfully